A meeting, conference, or company event planning can be a time-consuming process filled with stops and starts. Therefore, it is imperative to keep certain things in mind in order to ensure smooth meetings and successful outcomes. For any meeting to be successful, it must have a carefully planned schedule delivered to the right venue.
However, there are common pitfalls you may fall for when designing and running meetings. As experts in this area, ONYX MS have shared some of the most common mistakes they see meeting planners make when planning a general session meeting. Keep reading to know more.
1. Not preparing enough
Careful preparation is essential. Depending on your situation, you can spend a lot of time planning, but starting early is a good idea. You can never be too well-prepared.
2. Giving poor attention to audio-visual requirements
When planning, audio-visual needs to be taken into account. Review all requirements and identify clearly when and how projectors, microphones, and other event technology will be used. The day of the meeting is too late to find out that audio-visual is insufficient for the needs of the group.
3. Setting unrealistic time frames
One of the most common reasons meetings go off track is unrealistic time frames. It is likely that participants’ level of engagement will decrease if they are rushed or under pressure.
4. Packing the agenda
There is real pressure to design shorter meetings, but it’s essential to have realistic expectations about what can and cannot be accomplished in a certain amount of time.
To avoid these and other mistakes, reach out to the experts at ONYX MS. We are a leading and experienced media/production company in Covington, Georgia. Our goal is to provide creative, full-service event production. We take all the stress off your hands, so you never lose a step in running your business. Our services are extended to clients across Metro Atlanta and North America.